Do you know that hosting trade show Kore Exhibits can give you a headache if you’re not organized? Organizing events is not as easy as it looks. In order to ensure success you need to partner with the right people, study the event carefully, choose an appropriate date of the event, find a suitable venue that can accommodate the number of participants you’re expecting, make sure you check the weather forecast so that participants won’t back out the last minute so on and so forth. If you think about it, it really does involve a lot of work.
Thankfully, you can learn from the mistakes and successes of other organizers. By studying what they do and what they didn’t do you can prepare for your own event whether it’s a conference, a marketing event or a trade show exhibit.
Step 1: Come Up With A Goal and Objectives For Your Event
Whenever you are going to organize an event always start with a plan. Your plan will guide you all throughout the process. Come up with a plan as well as feasible objectives. What do you wish to achieve? The more detailed your plan is the better.
Step 2: Organize Your Own Team
If you think you can effective manage an event single-handedly you are mistaken. While there are people who are brave enough to go solo, this isn’t recommended especially if you are going to be handling a major and massive event. A successful event requires teamwork. Remember, there are plenty of details and areas of the event that need to be handled and managed simultaneously. Even if you are excellent at multitasking, you still won’t be able to do it by yourself. To achieve success you must come up with committees and handpick responsible committee members. Examples of these committees include transportation, speakers, food, venue, booths, etc.
Step 3: Pick A Date
Before you finalize your date and announce it across all your social media platforms make sure that you’ve studied it carefully. There are a few things you must consider when setting a date for a major event. Check if you are ready. Don’t schedule an event next month when you still haven’t planned for it. It usually takes 4 to 6 months to plan a big event.
Step 4: Choose A Theme
When you’re going to organize an event you’ll want to lure participants in, right? You need to be clever and find ways to make your event stand out and you can do that by coming up with a unique theme.
Step 5: Partner with Reputable Booth Companies
You can help participants set up their booth if you partner with a company that offers commercial booth installation services like in trade shows. Keep in mind that not all business owners have the resources to set up an attractive booth. It would be a great help for them if you offer a service that they can benefit from and it would also make them excited to be a part of your event.
Step 6: Set A Budget
After you’ve done all the planning your last step is to set up a budget. Once you have a budget you can do the actual work. The budget should be feasible. When you plan your budget consider all possible expenses. If you mess up your budget it could ruin the entire event.
As you can see, organizing an event is not an easy task. People are relying on you, people are expecting a smooth and hassle-free event and it is your job to deliver that to them. The best way to make sure that you exceed their expectations is to plan the event well and create a team to help you.